The Personal Data Protection Act 2010 (¡°PDPA¡±) is an Act that regulates the processing of personal data in regards to commercial transaction. It was gazetted in June 2010.
Q) How does HR2000 comply with PDPA ?
2. Purpose of
Personal Data collected
Personal Data that you provide to us voluntarily on our website and its other related channels will be processed for the following purposes ("Purposes"): to complete transactions with you; to direct market to you; to understand and analyze our sales, and your needs and preferences; to develop, enhance, market and provide products and services to meet your needs; to improve our services; and, to respond to requests or complaints. Although the precise details of the Personal Data collected will vary according to the specific purpose whether via online or otherwise, we may typically collect the following Personal Data from or in relation to you: Name; Address; Phone number(s); Date of birth; Email address; Gender; Identity card number or passport number; Other personal particulars and salary related information
3. Use and Disclosure
4. Storage and
Retention of Personal Data
Your Personal Data shall be stored either in hard copies in our offices or stored in servers and operated by us or our service providers. Any Personal Data supplied by you will be retained by our organization as long as necessary for the fulfillment of the purposes stated in (2) above or is required to satisfy legal regulatory, accounting requirements or to protect our interests.
5. Internet Cookies
When you access our websites, we may collect non-personal data (e.g. type of Internet browser and operating system used, domain name of the website from which you came, number of visits, average time spent on the site, pages viewed). When you view our websites, we may store some data on your computer in the form of a "cookie" to automatically recognize your personal computer next time you visit. Cookies can help us in many ways, for example, by allowing us to tailor a website to better match your interests or to store your password to save you having to re-enter it each time. If you do not wish to receive cookies, please configure your Internet browser to erase all cookies from your computer's hard drive, block all cookies or to receive a warning before a cookie is stored.
6. Third Party Links
7. Confidentiality &
8. Right of Access
to Personal Data
9.Changes to Privacy
Q) Why PDPA only protects latest products ?
This policy shall ONLY apply to our latest products namely QUICK PAY/STAFF Version 7, QUICK TMS Version 5, and E-OFFICE application.
Customers using older application versions are regrettably not protected under this policy due to outdated software development tools.
PDPA requires vendors to ensure data security. Older product versions are mostly no longer being upgraded. As our latest products are developed with updated data security protection, we recommend customers to upgrade their products accordingly.
Q) HR2000 implemented steps to ensure PDPA compliance.
1. Create awareness in the organisation
• Awareness of internal policies for securing personal data
• To create a culture of high awareness
2. Knowing your current compliance level
• Understand the impact of PDPA
• Identify the gaps
3. Designate a Chief Data Protection Officer or Committee
• Define an information protection strategy
• Develop short term compliance programmes
4. Developing polices for PDPA
• Policies spanning across legal, IT, marketing, human resource, customer services, etc.
• Focus on end-to-end Data Privacy & Protection Governance processes, policies and procedures in line with PDPA
5. Periodic compliance review
• Conduct annual compliance or specific audit checks